Parish Council Minutes for 8th May 2006Minutes of the Annual Parish Council meeting held on Monday 8 May 06 in Jessica's Hall, The Green, commencing at 8.00pm under the chairmanship of Cllr C Stratton-Brown. APOLOGIES FOR ABSENCE were received from Cllr Mrs A Cook and Cllr A McCarthy PRESENT Cllrs P Croft, A Johnson, J Knock, G Marchant, M Pollard, Mrs H Powell, R Sykes IN ATTANDANCE Ms L Longhurst, SPC G Eade and the Clerk Mrs C Phillips ELECTION OF CHAIRMAN The Clerk called for nominations for Chairman, Cllr Stratton- Brown was proposed by Cllr Knock and seconded by Cllr Pollard and re-elected unanimously. Cllr Stratton-Brown signed his acceptance of office. ELECTION OF VICE-CHAIRMAN The Chairman called for nominations for Vice-Chairman Cllr Pollard was nominated by Cllr Knock, seconded by Cllr Stratton-Brown. Cllr Pollard was re-elected unanimously. ELECTION OF COMMITTEES Finance: G Marchant, J.Knock, R.Sykes (Chairman), C Stratton-Brown Internal Auditor E C Batchelor Environment: P Croft ( Chairman) A Johnston, J Knock, M Pollard Planning: A.Johnston, G.Marchant, M Pollard, R Sykes C Stratton-Brown (Chairman) Green Working Party Cllrs M Pollard (Chairman) G Marchant, P Croft, A Johnson + appointed representatives from user clubs Footpaths Working Party Cllr Mrs H Powell + P.Penn, P Wood and C Rowley APPOINTMENT TO OUTSIDE BODIES KAPC Sevenoaks Area Committee R Sykes, M Pollard CPRE Public Transport J Knock, C Stratton-Brown Leigh United Charities (2nd year of 4 year term) Cllr J Knock, E.C Batchelor Village Hall representative A.Johnston Central Rail A McCarthy Election/nomination to all committees and working parties was agreed en bloc. MINUTES of the meeting held on Monday 10 April 06, which had been previously circulated were agreed and, with one alteration under Rural Housing-update .. delete nominees of and will be offered occupancy and insert will confirm applicants connections with the Parish. Signed as a correct record by the Chairman. MATTERS ARISING THEREFROMGreen Working Party To date a nomination was still outstanding from the Rugby Club, the Clerk was asked to write to Mr Johnson of Lealands Avenue, seeking a nominee, since previous requests had not been successful with other contacts. Kent Village of the Year Cllr Knock reported that the first judge had visited and met with Cllr Knock and Mr Penn. The only outstanding issue to be judged initially was ICT. Cllr Knock would contact Cllr Pollard when this visit was notified. Cllr Mrs Powell reported that, by chance, she had been interviewed as a parishioner. MEETING DATES FOR 2006 -07The Clerk had circulated a list of dates, the May dates would be one week later than originally suggested as the first Monday in May is a Bank Holiday. ANNUAL PARISH ASSEMBLY MINUTES The draft of these had been circulated, it was agreed that members would review them to ensure an accurate record. Cllr Knock queried a point in the Village Halls report and the Clerk informed him that this was an exact copy of the report given by Mrs Everett, if he wished it to be altered the Clerk asked that he clarify the amendment with Mrs Everett. Alterations would be confirmed at the June meeting. The Clerk and Cllr Pollard would produce a 'potted version' for circulation with the July magazine, the full minutes would appear on the website after June 8. REPORTS Youth Forum. The Clerk informed members that she had received an email from Lizzie asking for two matters to be considered. i) That consideration be given to the Parish Council contributing the 1/3 of the cost of the projector now that the Church and Lions had agreed. ii) that permission be granted for the Youth Forum to hold a barbeque on the Village Green to attract possible new members. Lizzie Longhurst gave details of the requests in her email. It was agreed that a cheque be drawn for the Youth Forum as the s137 contribution of the Parish Council. There were no objections in principle to a barbeque being held on the Green, subject to sufficient adult attendees being available. The exact date and times of this event to be furnished when arranged. Lizzie was thanked for her work and for attending the meeting. SPC G Eade reported on a spate of vandalism around the village, in Well Close, the Tennis Club and vehicles outside Forge Square. SPC Eade asked that parishioners let the police know when trouble occurs rather than notifying the press from which he has recently been becoming aware of problems. He reminded the meeting that his information box is still in the Village Shop and that he does empty and act on the contents. Affordable Housing -update Members asked that the Clerk establish from WKHA what land was proposed for possible affordable housing development in Charcott. Village Halls Cllr Johnson reported that the works to the toilets was complete and the Council could return to the Small Hall for their meeting in June. A further account had been received for payment and further bills for the retentions would be forthcoming. CORRESPONDENCE All relevant correspondence had been circulated. Browitt & Smith Bungalows survey. It was agreed that in view of the amount of data contained in the Bungalows survey, the condition of the bungalows would be reviewed by working party of Cllrs Johnson, Marchant and Croft. SDC Youth Van. The Youth zone van will be on the Green on August 10th the Clerk had checked that this did not clash with the church holiday club as previously. KCC County Lengthsmen. Cllrs expressed their dissatisfaction the recently completed pothole filling at the junction of Green View Avenue and the Green. The clerk was asked to write and express the Council's disgust with the standard of the work. Cllr Marchant asked that the state of the drains in Coppins Road be attended to since even the minimal rain recently experienced had caused flooding. ClancyDocwra had not reinstated the ditch in Scabharbour Road, Clerk to ask KCC to enforce this work. ENVIRNOMENTAL MATTERS Visit of Fun Fair. The Clerk reported that she and Cllrs Knock and Pollard had previously met with Mr Shayler and agreed that the best site was outside the school, the Clerk was to be given copies of the fun fair insurance and to notify the school of the dates. Regrettably the Clerk had, due to illness, missed the last magazine so no advance publicity had been possible. BRITISH RAIL -domestic matters, Bus services 210 and 235 Cllr Knock reported that there had been some movement on the service front. The Tonbridge - Redhill line is no longer under the SE Trains franchise, but has not been placed with any other franchisee yet. It is still possible that the ½ hourly Gatwick service may be scrapped, but this has yet to be confirmed. The 210 Bus remains the same, the commuter K5 has been renumbered as 235, changes in times will be listed in the June directory. PLANNING The following applications had been received for discussion and comment: SE/06/00971/FUL Sevton Farm, Powder Mills, Leigh. Single storey side extension. Members did not object to this application. SE/06/00838/FUL Sandalwood House, High Street, Leigh. Replacement garage. Whilst there were NO OBJECTIONS to a replacement garage, the original large garage was allowed to accommodate a small business. Members sought conditioning that the replacement is solely to be used as garaging, to prevent any ancillary dwelling use in the future. SE/06/01042/FUL 4, The Green Lane, Leigh. Part demolition and alterations to existing police house and erection of 1no.detached dwelling. Members were of the opinion that the size of the proposed new dwelling will cause over intensification of the site, similar, in their opinion to the new dwelling in the grounds of Wood End at the top of Green View Avenue. There were concerns about the efficiency of the existing drain in the ditch, this area floods when even a small quantity of rain falls and floods the area of garden where the new house is proposed. Members sought conditioning that any fencing erected should be less than the 2m allowed to prevent the sight lines of No3 being impaired and also obscure glazing to the bathroom window. SE/06/00354/FUL Shoe House, Leigh Demolition of existing building and replacement with new dwelling. Whilst the Council has NO OBJECTIONS in principle, members feel that a raised height of the ridge would create a better pitch to the roof and better use of the space. It is the opinion of members that this minor alteration would not affect the neighbouring properties as it would be totally screened by the existing trees and hedging. Members were in receipt of the Appeal decisions on Cornerways, Lealands Avenue which had been dismissed. The Clerk pointed out that the District Council had failed to supply the Inspector with a copy of the Design Statement, which, as supplementary planning guidance should have been supplied and suggested that in future the Council should provide this as part of their comments if considered appropriate. Agreed. FINANCIAL MATTERSThe payment of cheques 333,335, 336 & 337 listed below were paid between meetings and ratified.
There being no further matters for discussion the meeting closed at 9.45pm Signed................................... Chairman
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